Job Task Analysis - Finance Officer

• Thrive in an environment where excellence isn’t just a goal—it’s our daily standard
• Hybrid work options (2 days working from home)
• Full time permanent role
• Band 4 $74,303 - $79,054 per annum (dependent on experience) plus superannuation
• Location: Cheltenham Office

Join our Finance team as an Accounts Payable Officer

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

Finance department manages Council’s finances to ensure compliance with statutory financial and reporting obligations and Council’s long-term financial sustainability. Responsibilities include preparation of the Annual Budget and Long Term Financial Plan and administration of accounts receivable, accounts payable and payroll. Additionally, the department oversees Council’s property and rating database and the annual revaluation of properties, to ensure rate revenue is raised accurately and on time.

About the role

We are seeking an Accounts Payable Officer to join the Finance team. The role of the Accounts payable Officer is to process and administer creditor payments in order to ensure a customer focused service is provided to staff and members of the public that are in contact with the department.

In particular, your role is to:

• Receive, review and prepare invoices in readiness for processing, including ensuring that invoice details are in line with determined requirements.
• Provide guidance to all staff on accounts payable procedures, ensuring that all invoices and payment requests are completed correctly including account costing allocations and that GST requirements are met
• Forward invoices to responsible officers to obtain authority and costing details and monitor the return to ensure timely payment. Where suppliers indicate outstanding accounts follow up invoice authorisation with responsible officers.
• Ensure all ATO requirements through GST are met and follow up with Authorised Officers where invoices submitted do not comply. Report any discrepancies in GST requirements to Responsible Finance Officer.
• Input invoice details into computer system (TechnologyOne), scan invoice and process through to payment stage.

What You’ll Bring

We are looking for someone with:

• Expertise and demonstrated experience and knowledge in Accounts Payable tasks in large organisation (minimum 5 years of experience)
• Experience in known accounting software (TechnologyOne experience desired but not mandatory)
• Strong excel, word and numeracy skills
• Finance qualifications desired but not required
• High degree of accuracy and attention to details
• Confidence to work autonomously and make decisions
• Ability to meet tight deadlines
• Strong written and verbal communication skills
• Work as a team player and have a can do attitude.

If you’re passionate about precision and ready to make a meaningful impact for your community, this is your chance to be part of something bigger.

The right candidate will be able to demonstrate the City of Kingston’s values of

We make a difference ǀ We show care and respect ǀ We take pride in our work ǀ We are better together

Don’t meet every single requirement for this role? At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application.

How to Apply

If you are interested in this opportunity, please submit your resume and a cover letter outlining your experience and how it relates to the role. To apply, please click the ‘Apply’ button.

All applications must be submitted online through the careers portal. Please note that we do not accept applications or inquiries from recruitment agencies

For any inquiries about the position, please contact Team Leader Budgeting and Reporting, Magda Hordejuk, on magda.hordejuk@kingston.vic.gov.au 

To be considered for this role, applicants must have the legal right to work in Australia.

For any reasonable adjustments or access needs during the application or interview process, please contact the Hiring Manager or email us at peopleandculture@kingston.vic.gov.au

About Kingston 

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations. 

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.

Benefits of Working at Kingston

At Kingston Council, we believe in fostering an inclusive workplace where everyone feels valued. We support diversity and encourage applications from persons of all backgrounds. Here are some reasons why you might love working with us: 

• Learning and development opportunities through professional development programs
• Access to accrued day off every four weeks (Full time employees only)
• Salary Packaging
• Purchase leave options
• Career development opportunities,
• Study/development assistance
• Discounted gym memberships
• 16 weeks paid parental leave for both primary and partner carers
• Employee Assistance Programs (EAP)
• Social club events
• Close to Public transport
• Free Onsite parking.

For further information visit our website Join our team - City of Kingston

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.

We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.