Job Task Analysis - Project Management Officer

• Enjoy variety in your day, from improving processes to supporting project delivery and stakeholder engagement
• Full time, fixed term appointment until August 2026
• Flexible hybrid work options, including two days from home and flexible hours
• $81,188 - $93,494 per annum (dependent on experience) plus superannuation
• Location:  Cheltenham

About the team

Be part of a proactive and results orientated department that shapes how major projects are delivered across our community. Our PMO and Major Projects team works together to achieve great results, foster innovation, and deliver meaningful outcomes for residents, staff, and Council.

About this opportunity

The Office & Administration Coordinator plays a pivotal role in establishing, monitoring, and reporting on administrative systems that support the department’s performance. You’ll provide high-level support, ensuring effective delivery of outcomes while maintaining strong customer and stakeholder relationships.

What you’ll deliver                          

• Coordinate and improve business systems, reporting, and budget management
• Maintain accurate and up-to-date electronic and asset management systems
• Manage correspondence, purchase orders, contractor compliance, and reporting processes
• Support meetings, track actions, and monitor departmental performance
• Foster productive working relationships and ensure compliance with OHS standards

Your Skills and Experience

• Sound administrative experience with experience supporting senior teams in complex environments
• A knack for problem-solving, prioritising, and delivering under pressure
• Clear and engaging communication skills that build trust and collaboration
• Sound knowledge of compliance requirements, including contractor management and OHS
• A motivated, can-do attitude and genuine commitment to excellent service

The right candidate will be able to demonstrate the City of Kingston’s values of

We make a difference ǀ We show care and respect ǀ We take pride in our work ǀ We are better together

Don’t meet every single requirement for this role? At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application.

How to Apply

If you are interested in this opportunity, please submit your resume and a cover letter outlining your experience and how it relates to the role. To apply, please click the ‘Apply’ button. All applications must be submitted online through our careers portal.  We look forward to hearing from you!

For any inquiries about the position, please contact Steve Tierney steve.tierney@kingston.vic.gov.au

To be considered for this role, applicants must have the legal right to work in Australia.

For any reasonable adjustments or access needs during the application or interview process, please contact the Hiring Manager or email us at peopleandculture@kingston.vic.gov.au

About Kingston 

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.

Why you’ll love working for us

At Kingston Council, we believe in fostering an inclusive workplace where everyone feels valued. We support diversity and encourage applications from persons of all backgrounds. Here are some reasons why you might love working with us: 

• Yearly annual leave loading payment of 17.5% of base salary (excludes casual staff, sessional staff and Senior Officers)
• Learning and development opportunities through professional development programs
• Access to accrued day off every four weeks (Full time employees only)
• Salary Packaging
• Purchase leave options
• Career development opportunities,
• Study/development assistance
• Discounted gym memberships
• 16 weeks paid parental leave for both primary and partner carers
• Employee Assistance Programs (EAP)
• Social club events
• Close to Public transport
• Free Onsite parking

For further information visit our website Join our team - City of Kingston

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.

We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.