Job Task Analysis - HR Operations

• Join our high performing People & Culture team at Kingston
• Part-time role (0.6 FTE across 3 days per week)
• Hybrid working options available
• $ 76,383 - $81,228 per annum pro rata (dependent on experience) plus superannuation
• Cheltenham office

About the team 

The People & Culture team plays a key role in shaping Kingston's workforce, culture and employee experience. We are committed to delivering high-quality, people-focused services and take pride in collaborating across the organisation to create a consistent, positive, and engaging experience for all employees.

About the role

We are seeking a motivated and proactive People & Culture Administration Officer to join our team. This is an exciting opportunity for someone who is passionate about HR, enjoys working in a dynamic environment, and is eager to contribute to meaningful organisational outcomes.

In this role, you will provide high‑quality administrative and operational support across the People & Culture Department. You will ensure HR data is accurate and up to date, support recruitment processes, and contribute to the smooth functioning of HR operations across Council.

• Provide general administrative support to the People & Culture Department and associated committees
• Respond to and escalate telephone and Teams enquiries promptly, offering accurate information to staff and members of the public
• Manage the People & Culture email inbox, ensuring timely responses and distribution of correspondence
• Enter and maintain HR data within Council’s HRIS, and support employees with Self‑Service functions
• Run reports to deliver accurate people‑related data within agreed timeframes
• Support employees and the public through recruitment processes
• Administer and record police checks, Working with Children Checks, and pre‑employment medicals
• Administer entry and exit surveys
• Progress candidates through the recruitment system and assist with all recruitment functions
• Process purchase orders and invoices for the department
• Maintain stationery supplies and organise department catering
• Exercise sound judgement when handling sensitive or confidential employee information

About You

You are someone who thrives in a fast‑paced environment, enjoys helping others, and takes pride in delivering accurate, high‑quality work. You bring strong communication skills, attention to detail, and a genuine interest in supporting people and organisational culture.

The right candidate will be able to demonstrate the City of Kingston’s values of

We make a difference ǀ We show care and respect ǀ We take pride in our work ǀ We are better together

Don’t meet every single requirement for this role? At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application.

How to Apply

To learn more about this role, please view the full Position Description on our Careers website.

If you are interested in this opportunity, please submit your resume and a cover letter outlining your experience and how it relates to the role. To apply, please click the ‘Apply’ button.

Enquiries

For any enquiries about the position, please contact Sarah Harris HR Operations Lead at sarah.harris@kingston.vic.gov.au 

To be considered for this role, applicants must have the legal right to work in Australia.

For any reasonable adjustments or access needs during the application or interview process, please contact the Hiring Manager or email us at peopleandculture@kingston.vic.gov.au

About Kingston 

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.

Why you’ll love working for us?

At Kingston Council, we believe in fostering an inclusive workplace where everyone feels valued. We support diversity and encourage applications from persons of all backgrounds. Here are some reasons why you might love working with us: 

• Yearly annual leave loading payment of 17.5% of base salary (excludes casual staff, sessional staff and Senior Officers)
• Learning and development opportunities through professional development programs
• Access to accrued day off every four weeks (Full-time employees only)
• Salary Packaging
• Purchase leave options
• Career development opportunities,
• Study/development assistance
• Discounted gym memberships
• 16 weeks paid parental leave for both primary and partner carers
• Employee Assistance Programs (EAP)
• Social club events
• Close to Public transport
• Free Onsite parking

For further information visit our website Join our team - City of Kingston

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.

We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.