Job Task Analysis - Executive Assistant

• If you are passionate about supporting executive leadership while developing a high-performing team, we want to hear from you!
• Full time permanent opportunity
• Flexible Work Options, including access to accrued day off every four weeks
• Band 7, $107,531 - $120,465 per annum (dependent on experience) plus superannuation
• Location: Cheltenham Office

Join our team

We are seeking a dynamic and experienced Team Leader for Executive Services to join our organisation. This role offers an exciting opportunity to coordinate a team of Executive Assistants while providing high-level support to the Chief Executive Officer, Chief Financial Officer, and other executive leadership members

About the role

As a proactive and engaging leader, you will draw upon your proven experience in Executive Assistant roles and team management to foster a collaborative environment that drive team success.

This role requires a consistent on-site presence in the office to effectively manage daily tasks and provide team supervision. Additionally, the ideal candidate must also be available to attend evening meetings, including Councillor briefings and Council meetings, as required.

Other Responsibilities include:                          

• Provide strategic leadership and mentorship to a team of Executive Assistants
• Drive continuous improvement and operational effectiveness across the team
• Maintain effective working relationships with stakeholders at all levels of the organisation
• Oversee and prioritise all communications directed to executive offices

Your Skills and Experience

You will demonstrate the ability to manage multiple tasks efficiently in a fast-paced environment.

We are looking for a proactive leader with:

• Demonstrated experience in executive assistant roles and team management
• Exceptional organisational, interpersonal and communication skills
• Strong problem-solving skills and attention to detail
• Proven skill in resolving stakeholder issues on behalf of executives
• Proficiency in Microsoft Office suite and document management systems

The right candidate will be able to demonstrate the City of Kingston’s values of

We make a difference ǀ We show care and respect ǀ We take pride in our work ǀ We are better together.

Don’t meet every single requirement for this role? At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application.

How to Apply

If you are interested in this opportunity, please submit your resume and a cover letter outlining your experience and how it relates to the role. We look forward to hearing from you!

For any inquiries about the position, please contact Peter Bean, Chief Executive Officer on 9581 4701 or peter.bean@kingston.vic.gov.au

To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa.

For any reasonable adjustments or access needs during the application or interview process, please contact the or email us at PeopleandCulture@kingston.vic.gov.au 

About Kingston 

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.

Why Work for Kingston?

At Kingston Council, we believe in fostering an inclusive workplace where everyone feels valued. We support diversity and encourage applications from persons of all backgrounds. Here are some reasons why you might love working with us: 

• Hybrid work options – average 2 days working from home (or pro rata)
• Flexible Work Options, including remote and work flexible work hours
• Learning and development opportunities through professional development programs
• Access to accrued day off every four weeks (Full time employees only)
• Salary Packaging
• Purchase leave options
• Career development opportunities,
• Study/development assistance
• Discounted gym memberships
• 16 weeks paid parental leave for both primary and partner carers
• Employee Assistance Programs (EAP)
• Social club events
• Close to Public transport
• Free Onsite parking

For further information visit our website Join our team - City of Kingston

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.

We are dedicated to attracting, retaining, and developing our people regardless of gender identity, ethnicity, sexual orientation, disability, or age.

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.