Job Task Analysis - Children Services Administration.PDF

• Are you someone who is organised, has strong knowledge of the early childhood sector and enjoys challenging projects.
• Temporary Full time or Part time 4 days per week commencing May 2026 and finishing July 2027
• Band 6 $98,266 - $107,217 per annum plus superannuation (pro rata for part time)
• Location:  works across the Parkdale, Edithvale and Carrum Family and Children's Centres

About the team

The City of Kingston operates three Family and Children’s Centres in Carrum, Edithvale, and Parkdale, with Parkdale proudly holding an “Exceeding” rating under the National Quality Standard. We foster a compassionate, experienced team environment supported by hands-on senior management who value your unique contributions and empower your growth.

 What we offer you

• Competitive pay and conditions
• Approx. 2 weeks off over Christmas/New Year
• Supportive, collaborative team culture
• Paid professional development and annual conference attendance
• Career advancement opportunities
• Wellbeing programs promoting work-life balance

A bit about the role

The role involves leadership and oversight of the administration teams and processes, project management and policy reviews

Key Responsibilities Include 

During the contract period, the successful candidate will be responsible for:

• Supporting the administration team with complex enrolments and Child Care Subsidy (CCS) processes, including overseeing utilisation, debt collection, and administrative systems, and leading the 2027 kindergarten (kinder) allocation process.
• Leading compliance with funding guidelines and CCS requirements across administration teams.
• Overseeing recruitment activities and working collaboratively with the leadership team to attract and fill vacancies.
• Playing a key role in the delivery of the annual conference, coordinating a range of internal and external stakeholders.
• Leading the review of policies, procedures, and guidelines. This includes facilitating the implementation of changes, and monitoring ongoing compliance.
• Monitoring compliance with State and Commonwealth legislation, regulations, and funding body requirements.
• Arranging and supporting professional development opportunities, including mentoring, coaching, and on-the-job training as required.
• Undertaking work on specific projects, activities, issues, and opportunities as delegated by the Team Leader.

Your Skills and Experience

Along with your passionate, caring, and nurturing approach to early childhood education you will have the following:

• Demonstrated system knowledge and experience across key platforms, including PRODA, NQA ITS, ARRIVAL, KIMS, XAP (or similar CCS software) PageUp, SharePoint, and HPE Content Manager.
• Strong knowledge of the early childhood sector including regulations and funding
• Bachelor of Early Childhood Education (0–8) or Diploma of early Childhood Education and Care (or equivalent)
• Current Employee Working with Children Check or VIT Registration
• Level 2 First Aid Certification including Asthma, Anaphylaxis and CPR
• Sound knowledge of Victorian and National Curriculum Frameworks, Regulations, and Quality Standards

The right candidate will be able to demonstrate the City of Kingston’s values of

We make a difference ǀ We show care and respect ǀ We take pride in our work ǀ We are better together

Don’t meet every single requirement for this role? At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application.

How to Apply

To learn more about this role, please view the full Position Description on our Careers website

If you are interested in this opportunity, please submit your resume and a cover letter outlining your experience and how it relates to the role. To apply, please click the ‘Apply’ button.

All applications must be submitted online through our careers portal.  Please note that we do not accept applications or inquiries from recruitment agencies

Enquiries

For any inquiries about the position, please contact fcc.recruitment@kingston.vic.gov.au  

To be considered for this role, applicants must have the legal right to work in Australia.

For any reasonable adjustments or access needs during the application or interview process, please contact the Hiring Manager or email us at peopleandculture@kingston.vic.gov.au

About Kingston 

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.

Why Work for Kingston?

At Kingston Council, we believe in fostering an inclusive workplace where everyone feels valued. As an employee of the City of Kingston you will have access to a range of employee benefits designed to promote a positive work/life balance including flexible working arrangements, wellbeing initiatives, discounted gym membership, social club events and Employee Assistance programs (EAP).

For further information visit our website Join our team - City of Kingston 

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.

We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.