Job Task Analysis - Organisational Governance.PDF

• This is an exciting opportunity to join the Governance, Risk & Integrity team as a Governance Support Officer.
• Full Time opportunity
• Great benefits on offer 
• $81,188 - $93,494 per annum (dependent on experience) plus superannuation 
• Cheltenham location - Free On-site parking available

The Role

Reporting to the Team Leader Organisational Governance, this role plays an important part in supporting Council’s governance functions and ensuring the organisation meets its legislative obligations. 

This role contributes to the promotion of sound governance practices across the organisation through accurate record-keeping, responsive administrative support, and assistance with compliance-related processes. It also provides broader administrative support across organisational governance functions, including risk, compliance, delegations, managing registers, supporting the administration of Council’s Freedom of Information (FOI) and Privacy obligations in accordance with legislative and regulatory requirements.

Key responsibilities:

• Provide effective and responsive administrative support to the Organisational Governance team to support the delivery of Council’s governance functions.
• Maintain and administer key governance registers, including:
• Travel register
• Gifts and hospitality register
• Conflict of Interest (COI) declarations
• Assist with the administration of the Personal Interest Return process, including coordination, tracking and record-keeping.
• Provide high-level administrative support, including managing the Governance inbox, coordinating correspondence, and processing accounts and invoices.
• Assist in the administration of Freedom of Information (FOI) and Privacy processes in accordance with relevant legislation, policies and procedures.
• Support the maintenance and administration of Council’s Authorisations and Delegations.
• Provide assistance and support to staff in relation to Compliance and Risk enquiries and system use.
• Coordinate the preparation, distribution and record-keeping of agendas and minutes for Governance-related committees.
• Provide support to the Council Governance team and undertake other Organisational Governance functions as required.

About You

To be successful in this role you will have:

• An understanding of corporate governance including FOI and Privacy would be considered an advantage
• High attention to detail
• Good knowledge of the MS Office suite including MS Word, PowerPoint, Excel and Outlook. Experience using Council specific software such as Content Manager TRIM) and pathways will be advantageous
• Demonstrated ability to quickly learn and proficiently utilise systems

The Reward

Join a collaborative team supporting good governance & accountable decision-making within Council.

If you are organised, proactive & interested in governance and administration within Local Government, this could be the role for you.

To Apply

Please submit your Resume & Cover Letter via the link. For a confidential discussion please contact Carly Mandich, Team Leader Organisational Governance on (03) 9581 4783.    

Applications close 31 March 2026 at 5:00pm

About Kingston 

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.

Why Work for Kingston?

At Kingston Council, we believe in fostering an inclusive workplace where everyone feels valued. We support diversity and encourage applications from persons of all backgrounds. Here are some reasons why you might love working with us: 

• Hybrid work options – average 2 days working from home (or pro rata)
• Flexible Work Options, including remote and work flexible work hours
• Yearly annual leave loading payment of 17.5% of base salary (excludes casual staff, sessional staff and Senior Officers)
• Learning and development opportunities through professional development programs
• Access to accrued day off every four weeks (Full time employees only)
• Salary Packaging
• Purchase leave options
• Career development opportunities,
• Study/development assistance
• Discounted gym memberships
• 16 weeks paid parental leave for both primary and partner carers
• Employee Assistance Programs (EAP)
• Social club events
• Close to Public transport
• Free Onsite parking

For further information visit our website Join our team - City of Kingston

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.

We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.