• Executive Assistant to General Managers
• Full Time Permanent Position
• Cheltenham, Melbourne
• Band 6 $95,636- $104,344 per annum, plus superannuation
• Collaborative and supportive team environment

About us

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management. 

The role

We are seeking an experienced Executive Assistant to be part of the Executive Services Team.  The Executive Services Team supports five Executives, the Office of the CEO and the Office of the Mayor and Councillors.  The Key role of this position is to provide high level executive support and assistance to two General Managers. Reporting to the Team Leader Executive Services, your role is to:

• Provide high quality, proactive executive assistance to two General Managers.
• Provide support and assistance as required to the Executive Leadership Team, Mayor and Councillors and Team Leader Executive Services.
• Support the General Manager in the preparation, review and approval of Council reports, including monitoring and updating Council’s Meeting Planner.
• Provide proactive support to General Managers, anticipating needs, conducting research, analysing data, preparing reports and accurately managing agendas and minutes.
• Diary management and forward planning for the General Managers.

About you

Our ideal candidate will thrive in a team environment, be collaborative, proactive and a forward thinker, with the highest level of professionalism.

We are looking for someone with:

• Extensive experience as an Executive Assistant
• Highly organised, with the ability to juggle multiple tasks, meet deadlines and manage conflicting priorities
• Advance skills in Microsoft Office applications
• Ability to build relationships with internal and external stakeholders

• Work to the highest level of discretion

• Ability to demonstrate the City of Kingston’s values of;
• We make a difference
• We show care and respect
• We take pride in our work
• We are better together

What we can offer

This is a full-time permanent position.

The City of Kingston is a committed child safe, equal opportunity employer and committed to reconciliation. We value the diversity of lived experience and are committed to creating a workplace where all employees feel safe, supported, and connected to perform at their best.

As an employee of the City of Kingston you will be part of an inclusive culture and have access to ongoing professional development and a range of employee benefits designed to promote a positive work/life balance including:

• flexible / hybrid working arrangements
• wellbeing initiatives
• discounted gym membership
• social club events
• 16 weeks paid parental leave for both primary and partner carers,
• salary packaging
• study/development assistance
• employee assistance program (EAP)
• discounted health insurance  
• access to an accrued day off every four weeks (available to full time employees only)

How to Apply

Kingston City Council is an equal opportunity employer, committed to being a child safe organisation and to reconciliation. We are dedicated to attracting, retaining, and developing our people regardless of gender identity, ethnicity, sexual orientation, disability, and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment. 

Don’t meet every single requirement for this role? Studies have shown women and those of underrepresented groups are less likely to apply for roles unless they meet every criterion. At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application.

If you require further information after reviewing the position description, please contact Samantha Bennett on 0437 114 838

To be considered for the role all applications must be submitted via our Careers recruitment portal.