Executive Assistant
PD - Place Manager Strategic Projects
- Be our trusted partner who keeps our teams connected!
- Full time fixed term from December 2025 - January 2027, part time applications will be considered
- Flexible working available
- Band 6 $98,266 - $107,214 per annum plus superannuation (dependent on experience)
- Location: Cheltenham
The Executive Services Team supports the 5 members of the Executive Leadership Team, Office of the CEO and the Office of the Mayor and Councillors. We are a dynamic team thriving on collaboration. We embrace challenges and drive operational excellence. We are passionate about making things happen, and love building strong relationships! We value each other's ideas and celebrate success together.
We are looking for an Executive Assistant to join our team. In this role, you will work collaboratively with the Executive Leadership Team and Executive Services Team to effectively deliver a consistent approach and effective business support. Providing high quality, proactive assistance to the General Managers, and engage with our Senior Leadership Team to coordinate timely delivery of task correspondence and reports.
Other Responsibilities include
- Manage Council and corporate reporting requirements for the General Managers through InfoCouncil and maintain records in Council’s Content Management System.
- Engage collaboratively with the Executive Services Team in contributing to a positive team environment and display the Teams core behaviours.
- Calendar management for Executive Leadership Team
- Meeting coordination including minutes and agendas
- Supportive, collaborative and proactive approach
- Proficient in Microsoft Office Suite
- Experience with council's systems - infocouncil and Content Manager (desirable)
- Transferrable skills
If you’re proactive, optimistic, passionate about making things happen, and love building strong relationships this is your opportunity!
The right candidate will be able to demonstrate the City of Kingston’s values of
We make a difference ǀ We show care and respect ǀ We take pride in our work ǀ We are better together
Don’t meet every single requirement for this role? At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application.
If you are interested in this opportunity, please submit your resume and a cover letter outlining your experience and how it relates to the role. To apply, please click the ‘Apply’ button.
Note: Applications will be reviewed on a rolling basis, and candidates may be shortlisted and interviewed throughout the recruitment period.
All applications must be submitted online through the careers portal. Please note that we do not accept applications or inquiries from recruitment agencies
For any inquiries about the position, please contact Jodie Price, Team Leader Executive Services at jodie.price@kingston.vic.gov.au
To be considered for this role, applicants must have the legal right to work in Australia.
For any reasonable adjustments or access needs during the application or interview process, please contact the Hiring Manager or email us at peopleandculture@kingston.vic.gov.au
About Kingston
Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.
We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.
Why you’ll love working for us?
At Kingston Council, we believe in fostering an inclusive workplace where everyone feels valued. We support diversity and encourage applications from persons of all backgrounds. Here are some reasons why you might love working with us:
- Learning and development opportunities through professional development programs
- Access to accrued day off every four weeks (Full time employees only)
- Salary Packaging
- Purchase leave options
- Career development opportunities,
- Study/development assistance
- Discounted gym memberships
- 16 weeks paid parental leave for both primary and partner carers
- Employee Assistance Programs (EAP)
- Social club events
- Close to Public transport
- Free Onsite parking
For further information visit our website Join our team - City of Kingston
Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.
We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.
Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.
