Job Task Analysis - Inclusive Communities Officer

• Do you enjoy making a real difference in community life? If you thrive on administration and process improvement, this is the perfect opportunity for you!
• Permanent part time role, working 3 days per week with a supportive team
• Hybrid work options – average 1 day working from home (or pro rata)
• $74,303 - $79,054 per annum (dependent on experience) plus superannuation
• Location: Cheltenham

Join our team as an Inclusive Communities Administration Officer

Be a vital part of a passionate team dedicated to fostering community inclusion and wellbeing.

The Inclusive Communities Department provides a wide range of strategy, programs, events and training to the community. Reporting to the Manager Inclusive Communities, this position provides administrative support to the Department.

About the role

As an Administration Officer, you will provide high-quality administrative support across the Department, helping to coordinate day-to-day operations, manage documentation, and ensure clear and timely communication.

This is an exciting opportunity to contribute to a team that supports community inclusion and wellbeing. You’ll work closely with staff across the Department and with community members, ensuring that services are delivered efficiently and with a strong customer focus.

We’re looking for an experienced and organised administration professional who thrives in a collaborative environment, can manage multiple priorities, and takes pride in delivering work to a high standard.

Other Responsibilities include:             

• Provide responsive administrative and customer service support across the Inclusive Communities Department.
• Coordinate meetings, including scheduling, minute taking, and follow-up actions.
• Prepare and collate reports, correspondence, newsletters and promotional materials under guidance from senior staff.
• Support administration of contractors, facilitators, and volunteers, including documentation and payments
• Contribute to a positive, collaborative, and accountable team culture.

Your Skills and Experience

• Sound administration and customer service skills to deliver quality support
• Excellent communication and teamwork skills 
• Demonstrated ability to provide timely, relevant, and accurate information and support to internal and external stakeholders 
• Demonstrated ability to use communication technology effectively and efficiently 

This role offers the chance to work in a dynamic, fast-paced environment where each day brings variety and new projects and tasks. 

The right candidate will be able to demonstrate the City of Kingston’s values of

We make a difference ǀ We show care and respect ǀ We take pride in our work ǀ We are better together

Don’t meet every single requirement for this role? At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application.

How to Apply

If you are interested in this opportunity, please submit your resume and a cover letter outlining your experience and how it relates to the role. To apply, please click the ‘Apply’ button.

All applications must be submitted online through our careers portal.  Please note that we do not accept applications or inquiries from recruitment agencies

We look forward to hearing from you! 

For any inquiries about the position, please contact Susan Quach, Manager Inclusive Communities susan.quach@kingston.vic.gov.au

To be considered for this role, applicants must have the legal right to work in Australia.

For any reasonable adjustments or access needs during the application or interview process, please contact the Hiring Manager or email us at peopleandculture@kingston.vic.gov.au

About Kingston 

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.

Why you’ll love working for us

At Kingston Council, we believe in fostering an inclusive workplace where everyone feels valued. We support diversity and encourage applications from persons of all backgrounds. Here are some reasons why you might love working with us: 

• Hybrid work options – average 2 days working from home (or pro rata)
• Flexible Work Options, including remote and work flexible work hours
• Yearly annual leave loading payment of 17.5% of base salary (excludes casual staff, sessional staff and Senior Officers)
• Learning and development opportunities through professional development programs
• Access to accrued day off every four weeks (Full time employees only)
• Salary Packaging
• Purchase leave options
• Career development opportunities,
• Study/development assistance
• Discounted gym memberships
• 16 weeks paid parental leave for both primary and partner carers
• Employee Assistance Programs (EAP)
• Social club events
• Close to Public transport
• Free Onsite parking

For further information visit our website Join our team - City of Kingston

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.

We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.