Job Task Analysis - IT Analysts & Specialists

• Full time permanent opportunity 
• Hybrid, flexible working environment, including some work from home days 
• Accrued day off per month
• $98,266 to $107,214 per annum (dependent on experience) plus superannuation 
• Location: Cheltenham, with free onsite parking and located near the train station to make for an easy commute 

About this opportunity

Join Kingston City Council's Information & Digital Technology team and help transform how information management supports our people, services and community. The City of Kingston is committed to strengthening our digital information environment and ensuring our stakeholders continue to record and benefit from accessible, accurate, and secure information.  

We’re looking for an Information Management Analyst to join our Records & Data team and play a key role in delivering modern, efficient, and compliant records and information management solutions.  

Reporting directly to the Head of Records & Data, you will be responsible for championing information management practices across the organisation including: 

• Provide expert advice on information management standards, policies, and legislation.
• Support compliance with classification, retention, and disposal requirements.
• Administer, configure, and optimise Council’s Electronic Document and Records Management System (EDRMS).
• Improve governance and lifecycle management across Microsoft 365 (SharePoint, Teams, and other workspaces).
• Identify opportunities for automation, AI, and integration to streamline processes.
•  Deliver training, resources, and workshops that build organisational capability.
•  Support audits, eDiscovery, digital mailroom, and data migration activities.
• Collaborate with technology and cyber security teams to align information management with security and privacy requirements.

What you’ll deliver:

Reporting directly to the Head of Records & Data, you will: 

• Champion governance, compliance, and lifecycle management practices across Council’s information assets. 

• Partner with business units to improve processes, optimise system use, and build organisational capability.  

• Administer and enhance Council’s Electronic Document and Records Management System (EDRMS) and Microsoft 365 environments.  

• Identify opportunities for automation, innovation, and integration to improve user experience and service delivery.  

• Work closely with our Cyber Security team to align information management practices with security, privacy, and governance requirements. 
• Support staff through training, workshops, and day-to-day guidance to embed strong information management practices. 

For more details, read the position description available through our career's portal.

About you 

You bring: 

• Tertiary qualifications in information/records management, business analysis, or a related field, with relevant experience.  

• Strong knowledge of records and information management principles, standards, and legislation (e.g. Public Records Act 1973, PROV Standards).  

• Hands-on experience with enterprise information systems, particularly EDRMS and Microsoft 365 (SharePoint, Teams).  

• Skills in metadata management, information governance, lifecycle management, and system administration.  

• Strong communication and stakeholder engagement skills, with the ability to translate technical requirements into practical solutions.  

• A proactive, solutions-focused approach and the ability to work both independently and collaboratively. 

Desirable extras include certifications such as RIMPA, AIIM, Microsoft 365 Information Protection, or ITIL Foundation, as well as experience working in Local Government or another regulated public sector environment. 

The right candidate will be able to demonstrate the City of Kingston’s values of 

We make a difference ǀ We show care and respect ǀ We take pride in our work ǀ We are better together 

Don’t meet every single requirement for this role? At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application. 

How to Apply 

If you are interested in this opportunity, please submit your resume and a cover letter outlining your experience and how it relates to the role. To apply, please click the ‘Apply’ button.

All applications must be submitted online through our careers portal.  Please note that we do not accept applications or inquiries from recruitment agencies.

We look forward to hearing from you! 

For any inquiries about the position, please contact Kelly Dawson, Head of Records & Data - Information & Digital Technology at Kelly.Dawson@kingston.vic.gov.au

To be considered for this role, applicants must have the legal right to work in Australia. 

For any reasonable adjustments or access needs during the application or interview process, please email us at peopleandculture@kingston.vic.gov.au 

About Kingston

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.  

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management. 

Why Work for Kingston? 

At Kingston Council, we believe in fostering an inclusive workplace where everyone feels valued. We support diversity and encourage applications from persons of all backgrounds. Here are some reasons why you might love working with us:  

• Learning and development opportunities through professional development programs 

• Access to accrued day off every four weeks (Full time employees only) 

• Salary Packaging 

• Purchase leave options 

• Career development opportunities, 

• Study/development assistance 

• Discounted gym memberships 

• 16 weeks paid parental leave for both primary and partner carers 

• Employee Assistance Programs (EAP) 

• Social club events 

• Close to Public transport 

• Free Onsite parking 

For further information visit our website Join our team - City of Kingston 

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation. 

We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages. 

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.